Position Opening:
Administrative
Assistant for Finance and Grants Administration
posted 11/01/01
Job
Purpose:
Responsible for providing clerical and administrative support to the Finance
and Grants office. Provides backup staffing for Office Manager and telephone
coverage for other administrative personnel.
Responsible for working efficiently and effectively with staff in order
to support the organization’s mission.
Reports to Chief Financial Officer.
Major
Job Responsibilities:
Finance
Administration
-
·
Secure appropriate approvals for invoices, prepare and distribute
accounts payable schedule, assure flow of records during accounts payable
process, copy and mail checks and file copies with backup documentation.
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·
Assist with preparation and distribution of financial statements
and other reports.
-
·
Assist with document retrieval and information gathering in
preparation for audit, annual budget process, annual reports and other
major projects.
-
·
Assist with maintenance of benefit and personnel files.
-
·
Draft routine correspondence and assist with other tasks, as
assigned.
Grants Administration
-
·
Maintain agency and funder filing system.
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·
Provide general administrative support to Grants Administrator.
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·
Assist with maintenance of grant tracking systems.
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·
Assist with Shelter Certification and Program Review process
-
·
Assist with Rebuilding Lives and CSB's two annual allocation
processes.
-
·
Draft routine correspondence and assist with other tasks, as
assigned.
General
Administrative Support
-
·
File completed work and correspondence within 24 hours.
-
·
Provide secondary phone coverage and take messages
-
·
Meeting set-up and support (scheduling/note-taking/food &
facility)
-
·
Maintain CSB file archives for legal and financial purposes
-
·
Provide back up staffing for the Office Manager and other support
staff
-
·
Other projects, as assigned
Part
Time Position (approximately 30 hours per week)
Reports
to:
Chief Financial Officer
Provides
administrative support to:
Chief Financial Officer
Grants Administrator
Pay Range:
$10.00–12.00/hour. Part-time (30 hours/week), paid leave,
holidays and insurance benefits.
Qualifications:
At least two years experience in office setting. Proficiency in MS
Office (Word/Excel/Access/Outlook) necessary, and experience with automated
accounting, finance or grants software helpful. Excellent math skills needed.
Must be detail-oriented, organized, have the ability to prioritize,
manage multiple deadlines, and work independently. Proven excellence in
written, oral and interpersonal communication skills required. Ability to work
effectively in fast-paced environment required.
The Community Shelter Board is an Equal Opportunity Employer and
conforms to all applicable employment practices.