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The Community Shelter Board seeks to provide annual operating support to shelters for homeless persons within the City of Columbus and Franklin County. The purpose is to assure that homeless persons have access to safe, decent shelter and receive services that assist them to secure housing.

Funding is provided on an April 1 program year with blended funding that varies by program. The funding may include:

• City of Columbus General
• Franklin County General
• U.S. Department of Housing and Urban Development, Emergency Shelter Grant program via Franklin County and the City of Columbus
• United Way of Franklin County
• Other private donors

Applications will be accepted from non-profit organizations that currently receive funding from the Community Shelter Board. Shelters must meet the Community Shelter Board’s Shelter Certification Standards by March 31, 2001, in order to be eligible for funding (See Appendix 1). Additionally, programs must operate within CSB’s Ends Polices. Only programs that are defined as emergency shelter or Tier II shelters are eligible to apply (See Appendix 2).

For purposes of this program, "homeless" means an individual or family who (i) lacks a fixed, regular and adequate nighttime residence or (ii) has a primary nighttime residence that is (A) a supervised publicly or privately operating shelter designed to provide temporary living accommodations, including congregate shelters, or (B) a public or private place not designed for, or ordinarily used as, a regular sleeping accommodation for human beings.

Performance Reports, Evaluation and Client Tracking

Project sponsors will be required to submit periodic program performance reports and fiscal reports.

• Client data tracking
• Monthly invoices
• Semi-annual reports

12/7/00 Applications released

1/12/01 Applications due

1/15/01-2/9/01 CSB Staff review process

2/15/01 Recommendations, request for contract materials and draft shelter evaluation report released to agencies

3/1/01 Appeals due – CSB (includes comments on shelter evaluation)

3/1/01 Contract materials due

3/5/01 – 3/16/01 Staff review appeals

3/5/01 – 3/16/01 Staff meets with agencies on appeals, Board chair considers appeals, as needed.

3/19/01 Staff give final recommendations & shelter evaluation report to the board via the board mailing

3/26/01 CSB board reviews and approves

3/29/01 Issue 2001 Shelter Contracts

Partner agencies having major disagreements with the funding recommendation(s) or the program outcomes plan resulting from the review process conducted by CSB may appeal the funding recommendation(s) or the program outcomes plan.

An appeal may be submitted only under the following conditions:

• If the agency has reason to believe that CSB misunderstood the information made available about the program and the funding request.

• If the agency has reason to believe that program outcomes plan is not appropriate.

Steps in the appeal process are listed below:

1. Before deciding to appeal a recommendation, the agency must call the Community Shelter Board to discuss the appeal. This conversation serves two purposes: 1) maybe the issue can be resolved without an appeal; or 2) CSB staff can help clarify the agency’s concerns.
1. Once the agency determines that an appeal will be filed, an appeal meeting must be set with Matt White at CSB.
2. The agency will send written notice of its appeal to CSB. This material must be submitted to CSB by March 1, 2001.
3. CSB staff will meet with the agency, review the appeal, develop a staff response and notify CSB’s Board Chair of the appeal. If CSB staff and the agency are able to develop a mutually agreed upon resolution, the matter will be considered closed. CSB staff has flexibility in the manner in which it conducts this review (phone conferences, phone polls, meetings, or contacts with the agency for additional information). Copies of the materials submitted by the agency and the staff response will be forwarded to CSB’s Board Chair.
4. CSB’s Board Chair will review the agency’s appeal and the CSB staff response. The Board Chair may take any of the following actions: a) reaffirm the initial funding recommendation and/or the Program Outcomes Plan; or b) revise the funding amount and/or the Program Outcomes Plan.

The recommendation of the Board Chair will be forwarded (in lieu of staff recommendations) to the CSB Board of Trustees for final approval. The decision of the Board of Trustees is final.

The Community Shelter Board Shelter Funding process operates under the conditions outlined below. An authorized official of the applicant organization must acknowledge understanding and acceptance of these conditions by signing the Submission Cover Sheet & Authorization as part of the Concept Paper submission.

1. Acceptance or Rejection by the Community Shelter Board. The Community Shelter Board reserves the right to accept or reject any or all submissions. Acceptance does not guarantee funding from the individual members of the Community Shelter Board.
2. Conformance with Statutes. The Community Shelter Board Shelter Funding process and any resulting contract or award are subject to all applicable laws, rules and regulations promulgated by any governmental authority having jurisdiction over the subject matter thereof, as the same may be amended from time to time.
3. Amending or Canceling Requests. The Community Shelter Board reserves the right to amend or cancel the solicitation of projects at any time, if such amendment or cancellation is deemed to be in the best interest of the Community Shelter Board.
4. Rejection for Default or Misrepresentation. The Community Shelter Board reserves the right to reject the proposal of any organization that is in default of any prior contract with CSB, the State of Ohio, or localities.
5. Clerical Errors in Awards. The Community Shelter Board reserves the right to correct inaccurate awards resulting from its clerical errors.
6. Rejection of Qualified Proposals. Proposals are subject to rejection in whole or in part if they limit or modify any of the terms and conditions and/or specifications of the Community Shelter Board.
7. Presentation of Supportive Evidence. A submitting organization, if requested, must be prepared to present evidence of experience, ability, service facilities, and financial standing necessary to satisfactorily meet the requirements set forth or implied in the proposal.
8. Authorized Approval Required. The solicitation or acceptance of submissions does not represent any obligation or agreement whatsoever, on the part of the Community Shelter Board, which may only be incurred or entered into by written agreement approved as necessary by an authorized officer of the members of the Community Shelter Board.
9. Applicant Costs. The Community Shelter Board is not obligated to pay, nor shall in fact pay, any costs or losses incurred by any applicant at any time, including the cost of submitting an application.
10. Community Shelter Board Discretion. Any determination to be made in connection with the Community Shelter Board Shelter Funding process shall be at the sole discretion and judgment of the Community Shelter Board.
11. Anti-Discrimination. Applicants must be willing to comply with all applicable anti-discrimination requirements. Applicants may not discriminate against any tenant or applicant for tenancy because of race, color, religion, sex, sexual orientation, national origin, disability or other handicap, age marital or familial status or status with regards to public assistance. In addition, applicants may not make as a requirement of participation in a proposed project the observance of or participation in religious activity of any kind.
12. Alteration of Guidelines. The Community Shelter Board reserves the right, at its sole option, to alter all program funding and Shelter Certification guidelines.
13. Incomplete Applications. Each application must contain all of the information required by the application packet. However, the Community Shelter Board may, but is not required to, allow an applicant whose application is incomplete to submit further information in order to remedy such defect.
14. Funder Requirements. Applicants must be willing to comply with all applicable funding requirements passed on to the applicant via a contract with the Community Shelter Board.
15. Cooperation with the Board. If funding is awarded, the Provider shall use its best efforts to cooperate with the CSB and with CSB’s other providers to provide available shelter overflow services or assistance with other shelter or housing-related emergencies as the Board may request from time to time.
16. Recognition of Funding. Any information given to the public by the Provider (including but not limited to, its letterhead, newsletters, public relations materials, media releases, interviews, fundraising appeals, brochures and correspondence), as it relates to the program funded in whole or in part by the CSB, shall prominently identify the Funders and the CSB as the funding sources of the applicable programs.
17. Board and Staff Meetings; Board Participation.

• CSB may schedule staff training or other meetings or sessions from time to time and, upon notification of these meetings or sessions, the Provider shall ensure the attendance of its appropriate personnel performing Services.
• In addition, the Provider shall routinely notify the Board of all regular meetings of the Provider's board of trustees. The CSB or its Funders may send representatives to any such meeting upon prior written notice to the Provider including the reasons for such attendance, and the Board agrees that the attendance shall be limited to that portion of the meeting dedicated to the discussion relating to the issues for which the Board or the Funders notified the Provider of their attendance at such meeting.
• The Provider shall provide for the participation of at least one (1) homeless individual or former homeless individual on the board of trustees of the Provider.

Telephone inquires can be made to Matt White or Barbara Poppe, Community Shelter Board, at (614) 221-9195. The Community Shelter Board requests that, where possible, questions be submitted in writing.

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Community Shelter Board   614-221-9195   info@csb.org